Privacy Policy

Who we are

Our website address is: https://www.fodmbe.org.uk.
We are the Forest of Dean Lions Club and the SevernDean Lions club
We receive advice from representative of the Royal Dean Forest Cycle Club (RDFCC)

Our sole object in running the Wild Boar Chase and Humbug Chase is to raise money for deserving causes in the local community. We are all volunteers.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. – WE DO NOT HAVE VISITOR COMMENTS ENABLED.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.  – WE DO NOT HAVE VISITOR COMMENTS ENABLED.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.  – WE DO NOT ALLOW UPLOADING OF MEDIA

Contact form

When you use the ‘contact us’ form, the following information is sent to us:
Your name, your email address, the subject of your enquiry and the enquiry itself.
This information is sent to our designated Lion who will read it on his/her password protected device and deal with the query.
The Lion will deal with the query and retain the information until after the event if necessary, it will then be deleted.

Event Entry Form

We use commercial software to enable us to take on-line entries. This software is provided by Ecommerce Templates.  The Payment system we use is PayPal and we have absolutely no visibility of payment details such as card numbers.

We collect the minimum amount of data necessary to enable us to run the event. This information does include contact details. In the event of an incident, we have a duty of care to know who we have participating in the Wild Boar Chase or Humbug Chase.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year. – WE DO NOT HAVE VISITOR COMMENTS ENABLED.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. – WE DO NOT HAVE VISITOR ACCOUNTS ENABLED.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed. – WE DO NOT HAVE VISITOR ACCOUNTS ENABLED.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day. – WE DO NOT HAVE VISITOR ACCOUNTS ENABLED.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We do not use any analytics on our web site.

Who we share your data with

We do not share your data.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.- WE DO NOT HAVE VISITOR COMMENTS ENABLED.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. – WE DO NOT HAVE VISITOR REGISTRATION ENABLED FOR THE WEB SITE.

Data from the Entry Form – we need to retain this information until after the event.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you.   – WE DO NOT HAVE VISITOR ACCOUNTS ENABLED.

This does not include any data we are obliged to keep for administrative, legal, or security purposes or to allow us to exercise a duty of care .

Where we send your data

Visitor comments may be checked through an automated spam detection service. – WE DO NOT HAVE VISITOR COMMENTS ENABLED

Mailing List

In order to provide you with information about the event we will need to add just your name and email address to our MailChimp account. This will allow us to keep you informed on an individual basis. If you are not happy with this – just click unsubscribe when you get the first email and you will be removed from the list.

We also use this list to inform you of the next Wild Boar Chase and Humbug Chase. Again, if you are not happy with this – just click unsubscribe when you get the email and you will be removed from the list.

Your contact information

The contact information that you give when making an entry is retained in a database that is provided by a commercial database provider (ECommerce Templates). Access to this database is kept to an absolute minimum and strong passwords are used. We need to keep this information until after the event

Additional information

How we protect your data

All website traffic takes place over a secure (HTTPS) connection.

What data breach procedures we have in place

In the event of a data breach, we will change any relevant passwords as soon as we are aware of the breach.

What third parties we receive data from

What automated decision making and/or profiling we do with user data

Data from the Entry Form is stored in a password protected database as provided by Ecommerce Templates. Access is limited to only those Lions that 100% need to see it. We need to retain this information until after the event.

When a successful entry has been made, the rider name, a broad indication of the rider’s location (i.e. county) and the rider’s club name (if entered)  is automatically displayed on the web site entry list. This is done because riders like to see that their entry has gone through successfully. In the Humbug Chase we only display the first name of the rider. The school that the rider attends can also be entered if desired.

Industry regulatory disclosure requirements

We are not part of any regulated industry.